Meeting & Study Rooms
Patrons can reserve our meeting rooms and study rooms with a library card. Learn more about our meeting and study rooms below.
Request a Meeting Room
Meeting rooms can be requested using our online reservation system up to two months in advance with a Northbrook Library card. Rooms must be requested a minimum of 2 days in advance. Rooms can be booked up to 18 times within a 12-month period.
Please note: Meeting rooms cannot be requested by phone or in person. If you need assistance filling out the online form, please visit the Reference Desk on the 2nd floor of the library or call 847-272-4873.
Available Meeting Rooms
Civic Room
Located on the 1st floor near the west entrance, the Civic Room has the capability to host livestream hybrid (a combination of in-person/online) meetings on platforms like Zoom. The Civic Room can accommodate up to 40 people, depending on the setup.
Pollak Room
Located on the first floor, the Pollak Room can accommodate up to 75 people, depending on the room setup. It can also be divided into two smaller rooms, Pollak A and Pollak B, that can each accommodate up to 37 people, depending on the room setup.
Interactive Classroom
The Interactive Classroom is located on the library's second floor. The Interactive Classroom can accommodate up to 50 people, depending on the setup.
Auditorium
Northbrook Library cardholders can submit a request to rent our 225-seat Auditorium for an event. The cost to rent the Auditorium starts at $835. Learn more and submit a request.
Meeting Room Reservation Requirements
Before making a request, please read our Meeting Room Policy to understand our terms of use for our meeting rooms.
- Meeting rooms may be reserved by individuals 18 years or older with a valid Northbrook Library card in good standing. Get a library card.
- That person must be present during the entire event.
- A second signee age 18 or older with a valid Northbrook Library card in good standing may be added to the reservation, and the room reservation may be transferred to that person.
- Meeting rooms cannot be used for the sale of products or services, including charging for admission, except as authorized by the supplemental rules and regulations for use of the Auditorium.
- The following language must be clearly stated in all written and electronic marketing or publicity materials: This program or event is not sponsored or endorsed by the Northbrook Public Library.
- To preserve the confidentiality of the signee, the Library will only speak to the cardholder or alternate cardholder who reserved the room regarding the reservation
Fines and Fees
There is no cost to reserve a meeting room, with the exception of the Auditorium. The cost to rent the Auditorium starts at $835. Learn about the Auditorium rental rates.
For other meeting rooms, room use fees may be incurred. The following are the fees associated with using the meeting rooms:
- Baby Grand Piano Rental for Pollak Room: $50. Payment is due upon check-in for the room reservation.
- Extended Use of Meeting Room: $25 for each additional 15 minutes when the Library is open. If a room is not vacated at the agreed-upon time, the signee shall pay $25 for each additional 15 minutes of use of the room.
- Room Occupancy after Library Closes: $100 fee if occupants are still in the room after the Library closed unless waived by Library Administration.
- Cancellation Fee: $100 if canceled with less than 24 hours' notice.
Any fees associated with the rooms will be added to your library account and can be paid online by logging into your account or using a self-checkout machine in the lobby.
Reserve a Study Room
Anyone with a registered library card in good standing can reserve one of our 2nd-floor study rooms up to a week in advance. Patrons are limited to one study room booking per day for up to two hours. Our study rooms can seat up to 8 people depending on the room.
To reserve a study room, use the "Reserve a Study Room" link at the bottom of this page, our library app, or one of the reservation kiosks available at the Reference and Youth Services desks on the 2nd floor.
Study Room Requirements
- Read our Study Room Policy.
- As the requestor, remain present throughout the entire reservation and be responsible for damage to the room or its contents.
- Abide by our Patron Behavior Policy.
- Adhere to posted room occupancy limits.
- Be mindful of volume and activity to avoid disrupting others using the study rooms.
- Snacks and covered beverages are allowed in study rooms. Please enjoy meals or foods with strong smells in the 1st floor cafe area.
- Arrive within 15 minutes of your registered start time or forfeit your reservation.
- In order to provide a welcoming place for everyone using the study rooms, the library reserves the right to revoke study room usage if the above requirements are not met.
Study Room Map & Capacities
